Given the effects of COVID-19, restrictions on gatherings and prohibitions on travel, the Annual General Meeting 2020 will be a virtual meeting.
Notice is given that the 2020 Annual General Meeting (AGM) of Members of Australian Finance Industry Association Limited (AFIA) ACN 000 493 907 to be hosted virtually will be held as follows:
Date: Wednesday, 28 October 2020
To assist with the functionality of this virtual meeting, we would appreciate members registering their attendance by 10.00am AEDT on
Tuesday, 27 October 2020. A unique link included in the confirmation email (recieved once members register for the meeting) will be sent to registrants to access the virtual meeting.
9:45am: Registration opens
10.00am: AGM commences
Click here for explanatory information on the items of Ordinary Business to be considered at the AGM
HOW TO PARTICIPATE
Click here for information on how to participate in the AGM.
Members will be asked to vote on resolutions using the poll functionality on the virtual platform.
IMPORTANT INFORMATION ABOUT AGM VIRTUAL PLATFORM, VOTING AND PROXIES
AFIA will be using the GoToWebinar platform to host the virtual AGM. All details and instructions for the platform can be found here.
Entitlement to vote
By way of voting poll, every Full Member who is present in person or by proxy at a general meeting has one (1) vote. Voting will be done by way of poll at the meeting. The technology will provide for voting capabilities.
A Member can appoint a corporate representative to attend the AGM on behalf of the Member. Subject to the terms of the Notice of Appointment, the Authorised Representative may cast the vote of a Full Member.
The Notice must be supplied to AFIA by no later than 5:00pm AEDT on Monday, 26 October 2020 via online form here. If the Authorised Representative is unable to attend the AGM, or a Full Member wishes to cast their vote in advance, or a Full Member wishes to appoint the Chairman to cast their vote at the AGM, refer to “Proxies” below.
A Full Member has the right to appoint a proxy to attend and vote on their behalf. A proxy need not be a Full Member and may be an individual or a body corporate. A proxy form is not required if the corporate representative of the Full Member will attend the AGM and is authorised by their appointment to cast the vote of the Full Member at the AGM.
If a proxy form is required, the instrument appointing a proxy must be in writing and in the form approved by the Board as provided here.
The instrument appointing a proxy, and the power of attorney or other authority (if any) under which such proxy is signed (or a notarially certified copy of that power or authority) must be received by AFIA via the online form no later than 5.00pm AEDT on Monday, 26 October 2020.
Lodgement of Proxies
By online: here