Notice of Annual General Meeting 2020


Given the effects of COVID-19, restrictions on gatherings and prohibitions on travel, the Annual General Meeting 2020 will be a virtual meeting.

Notice is given that the 2020 Annual General Meeting (AGM) of Members of Australian Finance Industry Association Limited (AFIA) ACN 000 493 907 to be hosted virtually will be held as follows:

Date: Wednesday, 28 October 2020
Time: 10.00am
Registration: https://register.gotowebinar.com/register/711576847561547019.
To assist with the functionality of this virtual meeting, we would appreciate members registering their attendance by 10.00am AEDT on
Tuesday, 27 October 2020. A unique link included in the confirmation email (recieved once members register for the meeting) will be sent to registrants to access the virtual meeting.

AGENDA

9:45am: Registration opens
10.00am: AGM commences

  • Welcome to Members
  • Apologies
  • Receive the Minutes of Previous AGM held on 30 October 2019
  • Chairman’s Report
  • Ordinary Business with questions
  • AGM closes

ORDINARY BUSINESS

  1. To receive and consider the annual financial statements, the Directors’ Report and the Auditor’s Report for the financial year ended 30 June 2020.
  2. To receive and consider the Board’s recommendation to appoint and fix the remuneration of the auditors for the financial year ending 30 June 2021.
  3. To approve the updated AFIA Constitution 2020.
  4. To elect the Members of the Board.

Click here for explanatory information on the items of Ordinary Business to be considered at the AGM


HOW TO PARTICIPATE 

Click here for information on how to participate in the AGM.

Members will be asked to vote on resolutions using the poll functionality on the virtual platform.

IMPORTANT INFORMATION ABOUT AGM VIRTUAL PLATFORM, VOTING AND PROXIES

Virtual Platform
AFIA will be using the GoToWebinar platform to host the virtual AGM. All details and instructions for the platform can be found here.

Entitlement to vote

  • A Full Member of AFIA has the right to receive notice of all meetings of Members and to attend, and vote at, those meetings.
  • An Associate Member of AFIA has the right to receive notice of all meetings of Members. The Board has resolved to extend an invitation to Associate Members to attend the AGM. Associate Members have no right to vote at any meeting of Members.

Voting
By way of voting poll, every Full Member who is present in person or by proxy at a general meeting has one (1) vote. Voting will be done by way of poll at the meeting. The technology will provide for voting capabilities.

Corporate Representatives
A Member can appoint a corporate representative to attend the AGM on behalf of the Member. Subject to the terms of the Notice of Appointment, the Authorised Representative may cast the vote of a Full Member.

The Notice must be supplied to AFIA by no later than 5:00pm AEDT on Monday, 26 October 2020 via online form here. If the Authorised Representative is unable to attend the AGM, or a Full Member wishes to cast their vote in advance, or a Full Member wishes to appoint the Chairman to cast their vote at the AGM, refer to “Proxies” below.

Proxies 
A Full Member has the right to appoint a proxy to attend and vote on their behalf. A proxy need not be a Full Member and may be an individual or a body corporate. A proxy form is not required if the corporate representative of the Full Member will attend the AGM and is authorised by their appointment to cast the vote of the Full Member at the AGM.

If a proxy form is required, the instrument appointing a proxy must be in writing and in the form approved by the Board as provided here

The instrument appointing a proxy, and the power of attorney or other authority (if any) under which such proxy is signed (or a notarially certified copy of that power or authority) must be received by AFIA via the online form no later than 5.00pm AEDT on Monday, 26 October 2020.

Lodgement of Proxies
By online: here