2022 AFIA Annual General Meeting

Date: Monday, 17 October 2022
Time: 3.30pm (AEDT)
Registration: https://afia.microsoftcrmportals.com/event/registration?id=2022_AFIA_AGM4292033069   

To assist with the functionality of this virtual meeting, we would appreciate members registering their attendance by 9.00am AEDT on Friday, 14 October 2022. A confirmation email with link will be sent to registrants to access the virtual meeting.

AGENDA

3.15pm: Members can access virtual platform (Zoom)
3.30pm: AGM commences

• Welcome to members
• Apologies
• Receive the Minutes of previous AGM held on 19 October 2021
• Chairman’s Report
• Ordinary Business with questions

AGM closes

ORDINARY BUSINESS

1. To receive and consider the annual financial statements, the Directors’ Report and the Auditor’s Report for the financial year ended 30 June 2022.
2. To receive and consider the Board’s recommendation to appoint and fix the remuneration of the auditors for the financial year ending 30 June 2023.
3. To approve the updated AFIA Constitution 2022.
4. To elect the Members of the Board.

VOTING

Members will be asked to vote on resolutions using the poll functionality on the virtual platform.

Melynda Carpenter
Company Secretary
26 September 2022

IMPORTANT INFORMATION ABOUT AGM VIRTUAL PLATFORM, VOTING AND PROXIES

Virtual Platform

AFIA will be using the Zoom platform to host the virtual AGM. All details and instructions for the platform can be found here.

Entitlement to vote

• A Full Member of AFIA has the right to receive notice of all meetings of Members and to attend, and vote at, those meetings.
• An Associate Member of AFIA has the right to receive notice of all meetings of Members. The Board has resolved to extend an invitation to Associate Members to attend the AGM. Associate Members have no right to vote at any meeting of Members.

Voting

By way of voting poll, every Full Member who is present in person or by proxy at a general meeting has one (1) vote. Voting will be done by way of poll at the meeting. The technology will provide for voting capabilities.

Questions

Written questions from Members in advance of the AGM are welcomed and should be received by Friday, 14 October 2022 and sent to companysecretary@afia.asn.au. The Chair will address question topics during the AGM.

Corporate Representatives

A Member can appoint a corporate representative to attend the AGM on behalf of the Member. Subject to the terms of the Notice of Appointment, the Authorised Representative may cast the vote of a Full Member. The Notice must be supplied to AFIA by no later than 5:00pm AEDT on Wednesday, 12 October 2022 via online form. If the Authorised Representative is unable to attend the AGM, or a Full Member wishes to cast their vote in advance, or a Full Member wishes to appoint the Chairman to cast their vote at the AGM, refer to “Proxies” below. Contact companysecretary@afia.asn.au for a Corporate Representative Appointment form or if you wish to update an existing appointment.

Proxies

A Full Member has the right to appoint a proxy to attend and vote on their behalf. A proxy need not be a Full Member and may be an individual or a body corporate. A proxy form is not required if the corporate representative of the Full Member will attend the AGM and is authorised by their appointment to cast the vote of the Full Member at the AGM.

If a proxy form is required, the instrument appointing a proxy must be in writing and in the form approved by the Board as provided here. A proxy form is also available by request to companysecretary@afia.asn.au.

The instrument appointing a proxy, and the power of attorney or other authority (if any) under which such proxy is signed (or a notarially certified copy of that power or authority) must be received by AFIA via the online form no later than 5.00pm AEDT on Wednesday, 12 October 2022.

Lodgement of Proxies

By online: https://afia.asn.au/AGM-2022-Proxy-Form

Or by email: companysecretary@afia.asn.au

See here for explanatory information on the items of Ordinary Business to be considered at the AGM