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Date: Monday, 17 October 2022
Time: 3.30pm (AEDT)
To assist with the functionality of this virtual meeting, we would appreciate members registering their attendance by 9.00am AEDT on Friday, 14 October 2022. A confirmation email with link will be sent to registrants to access the virtual meeting.
3.15pm: Members can access virtual platform (Zoom)
3.30pm: AGM commences
Members will be asked to vote on resolutions using the poll functionality on the virtual platform.
26 September 2022
IMPORTANT INFORMATION ABOUT AGM VIRTUAL PLATFORM, VOTING AND PROXIES
AFIA will be using the Zoom platform to host the virtual AGM. All details and instructions for the platform can be found here.
Entitlement to vote
By way of voting poll, every Full Member who is present in person or by proxy at a general meeting has one (1) vote. Voting will be done by way of poll at the meeting. The technology will provide for voting capabilities.
Written questions from Members in advance of the AGM are welcomed and should be received by Friday, 14 October 2022 and sent to firstname.lastname@example.org. The Chair will address question topics during the AGM.
A Member can appoint a corporate representative to attend the AGM on behalf of the Member. Subject to the terms of the Notice of Appointment, the Authorised Representative may cast the vote of a Full Member. The Notice must be supplied to AFIA by no later than 5:00pm AEDT on Wednesday, 12 October 2022 via online form. If the Authorised Representative is unable to attend the AGM, or a Full Member wishes to cast their vote in advance, or a Full Member wishes to appoint the Chairman to cast their vote at the AGM, refer to “Proxies” below. Contact email@example.com for a Corporate Representative Appointment form or if you wish to update an existing appointment.
A Full Member has the right to appoint a proxy to attend and vote on their behalf. A proxy need not be a Full Member and may be an individual or a body corporate. A proxy form is not required if the corporate representative of the Full Member will attend the AGM and is authorised by their appointment to cast the vote of the Full Member at the AGM.
If a proxy form is required, the instrument appointing a proxy must be in writing and in the form approved by the Board as provided here. A proxy form is also available by request to firstname.lastname@example.org.
The instrument appointing a proxy, and the power of attorney or other authority (if any) under which such proxy is signed (or a notarially certified copy of that power or authority) must be received by AFIA via the online form no later than 5.00pm AEDT on Wednesday, 12 October 2022.
Lodgement of Proxies
By online: https://afia.asn.au/AGM-2022-Proxy-Form
Or by email: email@example.com
See here for explanatory information on the items of Ordinary Business to be considered at the AGM